Fingerprint Attendance System – Its Operation and Benefits

Fingerprint Attendance System – Its Operation and Benefits

Long ago, employees of any organization had to manually sign their attendance in their offices. Although, this system survived for quite a long time, it led to loss of productive hours and flawed work hour management of employees. With the introduction of biometric technology and increasing acceptance of fingerprint attendance system, this scenario has changed. Today, companies prefer to install an attendance system that provides easy and accurate entries to help them calculate and manage wages and human resources, without losing out on productive hours.

Attendance system based on fingerprints is used for registration and verification of employees in various industries. Although, it is mostly used to log in employee attendance, fingerprint attendance system serves other purposes as well. It is also used in companies to keep track of and verify visitors who visit the company and approach its entrance desk to establish their identity. Since, this system uses fingerprint biometrics to identify people through unique physical characteristics; it prevents attempts of time fraud.

Before proceeding further, let us take a look at how the fingerprint attendance system works in these few steps:

  • On entering an office, an employee places his/her finger on the scanner, otherwise called the time attendance device.
  • Recognizing the presence of a finger, this device automatically scans the finger and sends the captured data to the software running on the computer.
  • Once the scanned fingerprint data matches with the recorded fingerprints stored in the database to identify employees, the device generates a success sound.
  • This indicates recording of the in time of that employee with date and time.
  • The same process is repeated when the employee leaves the office and records his/her out time.

It is this simple process that makes it easy for organizations to keep track of all employee actions from one single server. It offers an easy and protected method of getting precise and exact date and time records of people – employees as well as visitors. Implementation of such a system in an organization makes things easier by removing the necessity of carrying identification proofs like badges and ID cards. Moreover, it also prevents the use of passports, forged tickets and other forms of identification proofs to gain access to a company’s premises. So, it is this reliability that has earned broad applicability of this system in every industry such as office buildings, airports, hospitals, manufacturing centers, and at times amusement parks as well.

What sets fingerprint attendance system apart from other forms of attendance systems is its convenience. A simple installation of the scanning device and the equivalent fingerprint matching software is all required to start off with this system. It not only records the clock in and out time of employees, but also cuts down chances of human errors and allows employees to make the most of their administrative jobs. Some other benefits that come with fingerprint based attendance systems include:

  • Updating and maintaining records for future reference, with ease
  • Employing an easy to use, simple, quick, reliable and inexpensive system
  • Removing chances of disputes that can emerge over time management
  • Reducing proxy or buddy punching
  • Allowing easy operation with the help of touch keypad technology
  • Managing data of employees across multiple shifts and their respective departments
  • Capability to store records that go up to 30000

Judging from the above mentioned benefits, it is clear why government, public and corporate organizations across the globe look forward to implement fingerprint time and attendance system in their premises. From tracking work hours of employees to scrutinizing features that help in calculating compensations, this system comes to aid in various ways. Some of the compensational grounds where a fingerprint based attendance system can help are overtimes, business trips, change of work-shifts, special assignments and so on. All of this can be monitored by a fingerprint attendance system, apart from the usual recording of regular coming and leaving time of an employee to work.